🔍 What Is Keeper Accruals?
Keeper Accruals transforms one of the most tedious and error-prone parts of the month-end close—managing accruals—into a fast, automated, and auditable process.
With Keeper, you can replace disconnected spreadsheets and manual calculations with a centralized, rules-based system that handles:
Prepaid Expenses
Fixed Assets
Accrued Expenses (coming soon)
Revenue Recognition (coming soon)
Payroll (coming soon)
🚦 Eligibility Requirements
Keeper Accruals is currently available only to QuickBooks Online (QBO) customers and is limited to those based in the United States.
If you are using a different accounting platform or are located outside the US, you will not be able to access the feature at this time.
❌ The Problem with Manual Accruals
Most accounting firms still rely on spreadsheets to track and recognize accruals, which leads to:
🔄 Manual entries and errors: Formulas break, schedules go out of sync.
🔍 No audit trail: Difficult to trace back entries or prove accuracy.
🧩 Disconnected source data: Supporting documents live in separate folders or apps.
📆 Missed or inconsistent posting: Schedules may be forgotten, reversed twice, or applied inconsistently across team members.
✅ What Keeper Accruals Solves
Before Keeper | With Keeper Accruals |
Spreadsheets for each client | One centralized system |
Manual monthly entries | Automated journal entries |
Ad-hoc tracking | Defined presets & rules |
Weak audit trails | Source-linked audit documentation |
Missed reversals | Schedule-based posting |
🛠️ How It Works
1. Setup
Create Close tasks for accrual types (e.g., Prepaid, Fixed Assets).
Pull in assets directly from your general ledger.
Ingest your existing schedules via CSV.
Set up presets to define:
Recognition periods
Source and destination accounts
Amortization logic
2. Automate
Apply amortization methods:
Define custom recognition schedules.
Keeper calculates and posts journal entries each month based on your defined rules.
3. Post & Review
Every journal entry includes:
Recognition logic
Source documentation
Audit history (who created it, when it posted, etc.)
View accruals in your Close workflow with full traceability.
Edit schedules, reverse entries, or cancel future postings—all with proper controls.
🌟 Key Benefits
📉 No more spreadsheets
Manage all accruals in Keeper with version control, audit history, and shared team access.🧾 Audit-ready by default
Each entry includes backup, source transaction links, and full amortization history.🧠 Intelligent presets
Set up once and apply rules consistently across clients and team members.🔄 Seamless integration
Accruals live inside your Close workflow—no extra tools or file uploads needed.⚡ Close faster
Automate recurring entries and remove the risk of missed or late postings.
📦 Supported Asset Types
Category | Examples |
Fixed Assets | Computers, vehicles, machinery, buildings |
Prepaid Expenses | Insurance, software, rent, training |
👋 Need Help?
Questions? Reach out to us at help@keeper.app.