This guide walks you through the full setup process for Keeper Accruals so you can start managing schedules, posting journal entries automatically, and keeping your books audit-ready.
Setting up Accruals on a client
1. Upgrade your client to Scale
Go to your Practice Settings ➡️ All client settings ➡️ Client plan
2. Accessing accruals via the Close page
3. Uploading a CSV schedule to Keeper Accruals
See here for detailed instructions on how to fill out the CSV template.
4. Understanding accrual reporting in Keeper
Best Practices
1. If you have a spreadsheet, upload it first
If you already track your accruals in a spreadsheet, we recommend importing it before you begin adding new accounts or transactions.
Go to Client > Accruals > Batch Import
Download the CSV template from Keeper Accruals.
Fill in all required columns (see CSV Column Definitions for guidance).
Upload your file.
Review any errors in the CSV upload.
If the source account is not found in Keeper, follow the Add Source Account flow
At the end of the import as a final check please review:
Beginning balance should equal the balance of your schedule at the start of the current month.
Ending balance should equal the balance of your schedule at the end of the current month.
Upload your CSV and Keeper will post the JEs for you.
2. Position the Accruals task in your close
The Accruals task should appear in your close checklist, where your team will work on it each month. However, this may not be the case initially. To fix this:
In your Practice Settings > Section Manager, drag the Accruals task to the correct position in your workflow.
3. Add all accounts to the Accruals task
Keeper needs to know which accounts to include in the Accruals workflow.
From the Accruals task settings, add all relevant Source Accounts (e.g., Fixed Assets, Prepaid Expenses, Payroll).
These accounts must match your general ledger (e.g., QBO account names).
💡 Note: This may already have been completed during the CSV import process.
For details on How to Import an Accrual Schedule via CSV, see: Importing Accrual Schedules via CSV.
Account Reconciliations
Once you've set up the accruals task, your account reconciliation task should automatically tie into your accrual schedule.
On the Close tab you'll see an Accrual section of the account reconciliation task.👇
4. Begin accruing transactions in your close
Once your accounts are set up, you can start creating schedules directly in from your close.
Open the Accruals task in the close page.
Add new accruals from transactions pulled directly from your general ledger.