Closing tasks are any tasks you do as part of the month-end close.
This includes work such as account reconciliations, any custom tasks you might create, and the QA reports you run on your clients' files.
Assigning tasks and due dates / How Closing Tasks repeat
All assignees and due dates will repeat when you start new closes.
For example, if you're working on the June close, and you've assigned a task to User A and made it due on July 8th, when you start the July close, that task will be assigned to User A and due on August 8th.
You can assign tasks and due dates in two ways.
You can manually choose a due date or assignee for each task by clicking the pickers on the task.
Or, you can bulk-add tasks or assignees to all tasks in a particular section by clicking the user and calendar icons next to the section name.
Keeper comes with 8 pre-defined sections:
Work you do before starting the close
The accounts you reconcile for a client
The file QA tasks for reviewing transactions - See Transaction Review Reports
the file QA tasks for reviewing payees - See Entity Review Reports
Any other tasks you want to add to the close
Where you can review your client's financial statements - See Financial Statements
Additionally, you can create custom sections for custom parts of your closing process. To do so, click the Add New Section button right above the Additional Items section.
Creating new tasks
You can create a new task by clicking the Add New button below each section.
If you are in the Transaction Review, Payee/Entity Review, or Final Review, Add New will allow you to add new reports – like all transactions coded to a particular account or Class or Transactions without Class (if you have Class enabled).
If you are in the other sections, clicking Add new will allow you to create custom tasks with subtasks.
You can reorder all tasks by dragging and dropping.
Account Reconciliation Tasks
When you add a client, Keeper automatically pulls all bank and credit card accounts as Account Reconciliation Tasks. If any of these are not accounts you regularly reconcile, you can remove them. You can also add loans and other accounts you reconcile by clicking the Add New button at the bottom of the section.
Account Reconciliation tasks will show you the date of the Last Reconciled Transaction as well as the balance of the account as of month-end.
If you click into an Account Reconciliation task, you will see a ledger of all transactions in that account. You can also filter this report for transactions with the following states:
Reconciled – the transaction has been verified in a reconciliation
Cleared but not reconciled – the transaction has been added from the bank feed but not verified in a reconciliation
Uncleared – the transaction has not been matched to a bank feed item or reconciled to a statement
To move closing tasks between sections, open them and click the Move Task button.