Time Tracking Reporting

Once you've tracked time in Keeper, you can also go to Reporting to learn more about how you're spending your time. Reporting is accessible via the Time Tracking tab, found at the top of the home page.

To calculate your effective hourly rate, make sure to set your rates in the settings tab at the top of the page.

Once you've done that, you can toggle to the Client Reporting tab and filter the table by period to see your Effective Hourly Rate for each client.

The effective hourly rate is calculated as:

So, for example, if you've worked for 20 hours over two months on a client that you charge $500/mo, your effective hourly rate will be $50.

You can also use Keeper to track how many hours your employees have worked in different time periods! To view this report, select Employee Reporting at the top of the Time Tracking tab.

To drill down further, click the View Timers button to see a list of all the individual hours they have worked.

You can enter monthly time budgets by client and employee to track budget vs. actual time worked.

To do this, go to the Settings tab and enter your monthly hours budget by client. Toggle from Clients to the Employees tab to enter your monthly budget for working hours by employee.

Now toggle to the Capacity Planning tab to run budget vs. actuals report by client and employee, with the ability to drill down into workstreams and individual timers.

Average hours are calculated based on the average of the monthly hours pulled into the report. For example, if you select April 2024 (1 month) as the date range for the report, April hours will equal average hours. If you select January 2024 - April 2024 (4 months) as the date range for the report, the Average column will reflect the average of the four selected months.

To filter your timers for a certain range (for example, to export it for payroll), click the filter button on the start timer column, choose your start and end time, and click OK.