Time Tracking Reporting

See how you're spending your time

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Once you've tracked time in Keeper, you can also go to Reporting to learn more about how you're spending your time. Reporting is accessible via the Time Tracking tab, found at the top of the home page.

Note: Time Tracking Reporting is only available to admins. This includes access to Client Rates.


Effective Hourly Rate

To calculate your effective hourly rate, make sure to set your rates in the settings tab at the top of the page.

Once you've done that, you can toggle to the Client Reporting tab and filter the table by period to see your Effective Hourly Rate for each client.


Calculating Effective Hourly Rate

The effective hourly rate is calculated as:

Number of months you've worked on a client * their monthly rate ÷ the hours you've worked in that time period

So, for example, if you've worked for 20 hours over two months on a client that you charge $500/mo, your effective hourly rate will be $50.

(2 * 500) ÷ 20 = $50

Employee Reporting

You can also use Keeper to track how many hours your employees have worked in different time periods! To view this report, select Employee Reporting at the top of the Time Tracking tab.

To drill down further, click the View Timers button to see a list of all the individual hours they have worked.

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Time Budgets & Capacity Planning

You can enter monthly time budgets by client and employee to track budget vs. actual time worked.

To do this, go to the Settings tab and enter your monthly hours budget by client. Toggle from Clients to the Employees tab to enter your monthly budget for working hours by employee.

Now toggle to the Capacity Planning tab to run budget vs. actuals report by client and employee, with the ability to drill down into workstreams and individual timers.

Average hours are calculated based on the average of the monthly hours pulled into the report. For example, if you select April 2024 (1 month) as the date range for the report, April hours will equal average hours. If you select January 2024 - April 2024 (4 months) as the date range for the report, the Average column will reflect the average of the four selected months.

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