What is the Accruals feature?
Accruals transforms one of the most tedious and error-prone parts of the month-end close - managing accruals – into a fast, automated, and auditable process.
With Accruals, you can replace disconnected spreadsheets and manual calculations with a centralized, rules-based system that handles:
Prepaid Expenses
Fixed Assets
Accrued Expenses (coming soon)
Revenue Recognition (coming soon)
Payroll (coming soon)
Loan amortizations (coming soon)
Requirements
The Accruals feature is currently available only to QuickBooks Online (QBO) customers and is limited to those based in the United States.
Your client must be on the Scale plan in order to access this feature. Admin users are able to upgrade clients under their Practice Settings.
If you are using a different accounting platform or are located outside the US, you will not be able to access the feature at this time.
The problem with manual accruals
Most accounting firms still rely on spreadsheets to track and recognize accruals, which leads to:
Manual entries and errors: Formulas break, schedules go out of sync.
No audit trail: Difficult to trace back entries or prove accuracy.
Disconnected source data: Supporting documents live in separate folders or apps.
Missed or inconsistent posting: Schedules may be forgotten, reversed twice, or applied inconsistently across team members.
What our Accruals feature solves for
Before Double | With Accruals in Double |
Spreadsheets for each client | One centralized system |
Manual monthly entries | Automated journal entries |
Ad-hoc tracking | Defined presets & rules |
Weak audit trails | Source-linked audit documentation |
Missed reversals | Schedule-based posting |
Key Benefits
No more spreadsheets: Manage all accruals in Double with version control, audit history, and shared team access.
Audit-ready by default: Each entry includes backup, source transaction links, and full amortization history.
Intelligent presets: Set up once and apply rules consistently across clients and team members.
Seamless integration: Accruals live inside your Close workflow—no extra tools or file uploads needed.
Close faster: Automate recurring entries and remove the risk of missed or late postings.
Overview of the Accruals workflow
1. Setup
Create close tasks for accrual types (e.g., Prepaid, Fixed Assets)
Pull in assets directly from your general ledger
Ingest your existing schedules via CSV
Set up presets to define:
Recognition periods
Source and destination accounts
Amortization logic
2. Automate
Apply amortization methods
Define custom recognition schedules
Our platform then calculates and posts journal entries each month based on your defined rules
3. Post & Review
Every journal entry includes:
Recognition logic
Source documentation
Audit history (who created it, when it posted, etc.)
View accruals in your Close workflow with full traceability.
Edit schedules, reverse entries, or cancel future postings—all with proper controls.